Privacy & Data Protection Policy

Last Updated: May 2026

Privacy Policy

At EXILOZ Management & Tax Consultant LLC (referred to as "Exiloz", "we", "our", or "us"), we take the privacy and confidentiality of our clients' personal and corporate financial data with the utmost seriousness. This Privacy Policy details how we collect, process, use, store, share, and protect your information when you browse our website (https://exiloz.com) or engage our professional advisory services.

1. Company Identity & Contact Details

Exiloz is a registered private business and tax consultancy operating under the laws of the Emirate of Dubai, United Arab Emirates.

• Legal Name: EXILOZ Management & Tax Consultant LLC
• Headquarters Address: Office No: 110, 1st Floor, Burj Nahar Views Building, Omar Bin Khattab St, Deira, Dubai, UAE
• Contact Email: info@exiloz.com
• Phone / WhatsApp: +971 50 285 0940

2. What Data We Collect

We collect personal and business information through several channels to provide our corporate consultancy services:

A. Information You Submit via Web Forms:

When you fill out the contact form or submit standard compliance requests, we collect details including your name, email address, corporate phone number, subject, and message details. Form submissions are processed securely through the Web3Forms API framework.

B. Professional & Financial Documents:

To prepare tax filings, corporate structuring, and bookkeeping reviews, we collect statutory records such as Trade Licenses, Memorandum of Association (MOA), Tax Registration Numbers (TRN), financial statements, invoices, bank statements, and director credentials (passport/Emirates ID copies) only when required to process filings or audits.

C. Automatically Collected Technical Data:

When you browse our platform, we automatically collect basic traffic data including your IP address, browser type, device specifications, operating system, pages visited, session duration, and standard cookie preferences.

3. How and Why We Use Your Information

We process your data for clear, lawful purposes connected directly to business operations under UAE law:

• To respond to inbound enquiries, prepare service quotations, and finalize scope details.
• To compile and process mandatory corporate tax and VAT returns on the official Federal Tax Authority (FTA) EmaraTax portal under client authorization.
• To deliver management accounting, bookkeeping, and audit preparation support.
• To manage corporate accounts, invoicing, payment records, and transactional compliance.
• To monitor website security, prevent unauthorized access, and protect against fraudulent inquiries.

4. Data Sharing & Third-Party Outlets

We do not sell, rent, or trade your personal or business data. We only share information with third parties in the following specific circumstances:

• Authorized Employees: Our internally bound accountants, tax consultants, and consultants who require access to prepare your compliance records.
• Government Authorities: The UAE Federal Tax Authority (FTA), Ministry of Economy, or Dubai Economic Department (DED) only when instructed by the client, or legally mandated.
• Secure Service Vendors: Cloud hosts, email delivery systems (such as Web3Forms), and data backup tools that support website operations under strict data privacy protocols.

5. Records Retention & Storage Timelines

We retain sensitive corporate ledgers and personal files only for as long as is necessary to satisfy professional, accounting, or legal requirements. Under Article 7 of the UAE Tax Procedures Law, businesses must retain accounting records and tax-related documents for a minimum of 5 years following the end of the tax period to which they relate (and 15 years for real estate files). We destroy records securely when this period has expired or when requested by the client, subject to legal limits.

6. Information Security Measures

We implement professional physical, administrative, and technical controls to safeguard your data. Access to documents is strictly compartmentalized. We prevent public exposure of client tax folders and ledgers, and secure our hosting environments from cyber threats.

7. Your Rights & Data Choices

Depending on your location and specific corporate contracts, you hold rights over your information, including:

• The right to request access to the information we store about your business.
• The right to request rectification of inaccurate records.
• The right to request deletion of your information, subject to mandatory UAE record-retention statutes.
• The right to object to or restrict processing for marketing or out-of-scope services.

To exercise any of these options, please contact us at info@exiloz.com.